PRIVACY POLICY

 

Your privacy is important to us. My Wedding Competitions’ policy is to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://myweddingcompetitions.com, and other sites we own and operate. If you have any questions about how we protect your privacy, please get in touch with us at info@Myweddingcompetitions.com.

Myweddingcompetitions.com is the website of In Detail Directory LTD, registered in the United Kingdom (company number 09336274, registered address 17 Marlborough Road, Uxbridge, Middlesex, UB10 0PS). Any reference in this policy to “Myweddingcompetitions”, “we”, “us”, or “our” is to In Detail Directory LTD.

Personal information is any information about you which can be used to identify you. This includes information about you as a person (such as name, address, and date of birth), your devices, payment details, and even information about how you use a website or online service.

If our site contains links to third-party sites and services, please be aware that those sites and services have their privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information. This Privacy Policy does not apply to your activities after leaving our site.

This policy is effective as of 6 February 2024

Last updated: 6 February 2024

Information We Collect

Information we collect falls into “voluntarily provided” information and “automatically collected” information.

“Voluntarily provided” refers to any information you knowingly and actively provide us when using or participating in our services and promotions.

“Automatically collected” information refers to any information automatically sent by your devices while accessing our products and services.

Collection and Use of Information

You may provide us with the following types of personal information when you register with My Wedding Competitions or otherwise when you directly interact with us (when using our website or otherwise):

• Identity: first name, surname, myweddingcompetitions.com log-in information (password), country of residence
• Contact: email address, telephone numbers, and address
• Financial: payment card details, billing address, purchase information, payment history
• Profile: your preferences for marketing, other website preferences, and feedback on your My Wedding Competitions experiences through reviews and surveys
• Social: if you choose to open a My Wedding Competitions account using your Facebook, Twitter or Google account, we will use your contact information used for the relevant account to help populate your My Wedding Competitions registration page

We may collect the following types of information from you when you use our website (using Cookies or other tracking technologies):

• Usage: information about how you use our website, including time spent on page, click-throughs, download errors
• Technical: IP address, browser type, hardware type, network and software identifiers, device information, operating system and system configuration

The information below sets out how we use your personal data and our lawful basis for doing so. We may process your personal data on more than one lawful basis, depending on the specific purpose for which we use it. Importantly, we will only use your personal data when the law allows us to.

We will only use your personal data for the purposes for which we collected it unless we reasonably consider that we need to use it for another reason. That reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so.

In addition to the above, we may also anonymise and aggregate your personal data, which means you cannot be identified. This may be helpful to us for testing our internal systems, conducting research and general customer data analysis. Because this is not personally identifiable, we can use this for any purpose.

Disclosure of Personal Information to Third Parties

Importantly, we do not pass your personal data onto any third parties for them to market their products/services to you. If we decide to, we will only do so if we have your consent.

However, we share your personal data with third parties to help us deliver our products and services to you in the most effective way possible. These include third parties who assist us with the following:

• Delivering relevant My Wedding Competitions email and text marketing (to the extent you have not unsubscribed)
• Our customer reviews and surveys
• Personalizing the content on our website to ensure a tailored user experience
• Delivering relevant targeted and re-targeted advertising to keep you up to date with our services
• Detecting fraud or criminal activity
• Creating your My Wedding Competitions account (being the social media companies that you have used to provide log-in information as part of the sign-up process)
• Running our competitions, such as our auditors, judges, and professional advisors
• Other aspects of our service delivery, such as hosting our website and processing customer payments

Suppose we share personal data with third parties. In that case, we will ensure that access is limited on a strictly need-to-know basis and is subject to suitable obligations relating to confidentiality and security. Please note that particular of these third-party service providers uses cookies or other tracking technologies, which are explained more fully in our Cookies Policy.

In addition to the above, we may also be required to share your personal data with third parties if required by law or regulation. In such circumstances, we will ensure that the disclosure is only to the extent required by law or regulation.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorised access, disclosure, copying, use or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure. No one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services. For example, ensure you do not publicly make your personal information available via our platform.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for in accordance with this privacy policy. For example, suppose you have provided us with personal information such as an email address when contacting us about a specific enquiry. In that case, we may retain this information for the duration of your enquiry, remaining open and for our records so we may effectively address similar enquiries in future. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information to comply with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, historical research, or statistical purposes.

Links to Third Party Websites

Our website may contain links to enable you to visit other websites easily. However, once you have used these links to leave our website, we do not have any control over these third-party websites. We are not responsible for the protection and privacy of any information you provide whilst visiting such sites. This Privacy Policy does not govern your use of these third-party sites. You should exercise caution and examine the privacy policies and terms of use applicable to the websites in question.

Children’s Privacy

We do not aim any of our products or services directly at children under the age of 13, and we do not knowingly collect personal information about children under 13.

Your Rights and Controlling Your Personal Information

Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this privacy policy. You do not have to provide personal information to us; however, if you do not, it may affect your use of our website or the products and services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Marketing permission: If you have previously agreed to use your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below.

Access: You may request details of the personal information that we hold about you.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please get in touch with us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

Non-discrimination: We will not discriminate against you for exercising any of your rights over your personal information. Unless your personal information is required to provide you with a particular service or offer (for example, providing user support), we will not deny you goods or services and/or charge you different prices or rates for goods or services, including through granting discounts or other benefits or imposing penalties, or provide you with a different level or quality of goods or services.

Notification of data breaches: We will comply with laws regarding any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please get in touch with us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and write to you, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority about your complaint.

Unsubscribe: To unsubscribe from our email database or opt out of communications (including marketing communications), please get in touch with us using the details provided in this privacy policy or opt-out using the opt-out facilities provided in the communication. We may need to request specific information from you to help us confirm your identity.

How to Opt-Out Of My Wedding Competitions Marketing

You can opt out of any My Wedding Competitions marketing at any time by Contacting Us or using the opt-out function detailed in the relevant marketing email. Please note that we may still need to send you service notifications by email, such as advising you of updated privacy terms or terms of play.

We do not pass your data onto any third parties for their marketing purposes. However, if we ever wish to do so, we will always get your consent. You can then opt-out from any third-party marketing at any time following the same process as above.

Use of Cookies

We use “cookies” to collect information about you and your activity across our site. A cookie is a small piece of data that our website stores on your computer and accesses each time you visit so we can understand how you use our site. This helps us serve you content based on the preferences you have specified.

Please refer to our Cookie Policy for more information.

Business Transfers

If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data, including your personal information, among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may, to the extent permitted by applicable law, continue to use your personal information according to this policy, which they will be required to assume as it is the basis for any ownership or use rights we have over such information.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our business processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Additional Disclosures for General Data Protection Regulation (GDPR) Compliance (EU)

Data Controller / Data Processor

The GDPR distinguishes between organisations that process personal information for their own purposes (known as “data controllers”) and organisations that process personal information on behalf of other organisations (known as “data processors”). We, My Wedding Competitions, located at the address provided in our Contact Us section, are a Data Controller concerning the personal information you provide to us.

Legal Bases for Processing Your Personal Information

We will only collect and use your personal information when we have a legal right to do so. In which case, we will collect and use your personal information lawfully, fairly, and in a transparent manner. Suppose we seek your consent to process your personal information, and you are under 16 years of age. In that case, we will seek your parent or legal guardian’s consent to process your personal information for that specific purpose.

Our lawful bases depend on your services and how you use them. This means we only collect and use your information on the following grounds:

Consent From You

Where you give us consent to collect and use your personal information for a specific purpose. You may withdraw your consent at any time using the facilities we provide; however, this will not affect any use of your information that has already taken place. When you contact us, you may consent to your name and email address being used so we can respond to your enquiry. While you may request that we delete your contact details at any time, we are still trying to remember any email we have already sent. If you have any further enquiries about how to withdraw your consent, please feel free to enquire using the details provided in the Contact Us section of this privacy policy.

Performance of a Contract or Transaction

Where you have entered into a contract or transaction with us, or in order to take preparatory steps prior to our entering into a contract or transaction with you. For example, if you contact us with an enquiry, we may require personal information such as your name and contact details in order to respond.

Our Legitimate Interests

We assess it as necessary for our legitimate interests, such as providing, operating, improving, and communicating our services. We consider our legitimate interests to include research and development, understanding our audience, marketing and promoting our services, measures taken to operate our services efficiently, marketing analysis, and measures taken to protect our legal rights and interests.

Compliance with Law

In some cases, we may have a legal obligation to use or keep your personal information. Such cases may include (but are not limited to) court orders, criminal investigations, government requests, and regulatory obligations. If you have any further enquiries about how we retain personal information in order to comply with the law, please feel free to enquire using the details provided in the Contact Us section of this privacy policy.

International Transfers Outside of the European Economic Area (EEA)

We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example, by using standard data protection clauses approved by the European Commission or the use of binding corporate rules or other legally accepted means.

Your Rights and Controlling Your Personal Information

Restrict: You have the right to request that we restrict the processing of your personal information if (i) you are concerned about the accuracy of your personal information, (ii) you believe your personal information has been unlawfully processed, (iii) you need us to maintain the personal information solely for the purpose of a legal claim, or (iv) we are in the process of considering your objection in relation to processing on the basis of legitimate interests.

Objecting to processing: You have the right to object to processing your personal information based on our legitimate interests or public interest. If this is done, we must provide compelling legitimate grounds for the processing that overrides your interests, rights, and freedoms to proceed with processing your personal information.

Data portability: You may have the right to request a copy of the personal information we hold about you. Where possible, we will provide this information in CSV or other easily readable machine formats. You may also have the right to request that we transfer this personal information to a third party.

Deletion: You may have a right to request that we delete the personal information we hold about you at any time, and we will take reasonable steps to delete your personal information from our current records. If you ask us to delete your personal information, we will let you know how the deletion affects your use of our website or products and services. There may be exceptions to this right for specific legal reasons which, if applicable, we will set out for you in response to your request. If you terminate or delete your account, we will delete your personal information within 90 days of the deletion of your account. Please be aware that search engines and similar third parties may still retain copies of your personal information that has been made public at least once, like certain profile information and public comments, even after you have deleted the information from our services or deactivated your account.

Additional Disclosures for UK General Data Protection Regulation (UK GDPR) Compliance (UK)

Data Controller / Data Processor

The GDPR distinguishes between organisations that process personal information for their own purposes (known as “data controllers”) and organisations that process personal information on behalf of other organisations (known as “data processors”). For the purposes covered by this Privacy Policy, we are a Data Controller concerning the personal information you provide to us and remain compliant with our data controller obligations under GDPR.

Third-Party Provided Content

We may indirectly collect your personal information from third parties who have your permission to share it. For example, if you purchase a product or service from a business working with us, give us permission to use your details to complete the transaction.

We may also collect publicly available information about you, such as from any social media and messaging platforms you may use. The availability of this information will depend on both the privacy policies and your own privacy settings on such platforms.

Additional Disclosure for Collection and Use of Personal Information

In addition to the aforementioned purposes warranting the collection and use of personal information, we may also conduct marketing and market research activities, including how visitors use our site, website improvement opportunities and user experience.

Personal Information No Longer Required for Our Purposes

If your personal information is no longer required for our stated purposes, or if you instruct us under your Data Subject Rights, we will delete it or make it anonymous by removing all details that identify you (“Anonymisation”). However, if necessary, we may retain your personal information to comply with a legal, accounting, or reporting obligation or for archiving purposes in the public interest, scientific, historical research, or statistical purposes.

Legal Bases for Processing Your Personal Information

Data Protection and Privacy Laws permit us to collect and use your personal data on a limited number of grounds. In which case, we will collect and use your personal information lawfully, fairly and in a transparent manner. We never directly market to any person(s) under 18 years of age.

Our lawful bases depend on the services you use and how you use them. This is a non-exhaustive list of the lawful bases we use:

Consent From You

Where you give us consent to collect and use your personal information for a specific purpose. You may withdraw your consent at any time using the facilities we provide; however this will not affect any use of your information that has already taken place. When you contact us, we assume your consent based on your positive action of contact. Therefore, you consent to your name and email address being used so we can respond to your enquiry.

Where you agree to receive marketing communications from us, we will do so based solely on your indication of consent or until you instruct us not to, which you can do at any time.

While you may request that we delete your contact details at any time, we are still trying to remember any email we have already sent. If you have any further enquiries about how to withdraw your consent, please feel free to enquire using the details provided in the Contact Us section of this privacy policy.

Performance of a Contract or Transaction

Where you have entered into a contract or transaction with us, or in order to take preparatory steps prior to our entering into a contract or transaction with you. For example, if you contact us with an enquiry, we may require personal information such as your name and contact details in order to respond.

Our Legitimate Interests

Where we assess it is necessary for our legitimate interests, such as providing, operating, improving and communicating our services. We consider our legitimate interests to include research and development, understanding our audience, marketing and promoting our services, measures taken to operate our services efficiently, marketing analysis, and measures taken to protect our legal rights and interests.

Compliance with Law

In some cases, we may have a legal obligation to use or keep your personal information. Such cases may include (but are not limited to) court orders, criminal investigations, government requests, and regulatory obligations. For example, we are required to keep financial records for a period of 7 years. If you have any further enquiries about how we retain personal information in order to comply with the law, please feel free to enquire using the details provided in the Contact Us section of this privacy policy.

International Transfers of Personal Information

The personal information we collect is stored and/or processed in the United Kingdom by us. Following an adequacy decision by the EU Commission, the UK has been granted an essentially equivalent level of protection to that guaranteed under UK GDPR.

On some occasions, where we share your data with third parties, they may be based outside of the UK, or the European Economic Area (“EEA”). The countries where we store, process, or transfer your personal information may not have the same data protection laws as the country where you initially provided the information.

If we transfer your personal information to third parties in other countries:

• we will perform those transfers in accordance with the requirements of the UK GDPR (Article 45) and Data Protection Act 2018;
• we will adopt appropriate safeguards for protecting the transferred data, including in transit, such as standard contractual clauses (“SCCs”) or binding corporate rules.

Your Data Subject Rights

Right to Restrict Processing: You have the right to request that we restrict the processing of your personal information if (i) you are concerned about the accuracy of your personal information; (ii) you believe your personal information has been unlawfully processed; (iii) you need us to maintain the personal information solely for the purpose of a legal claim; or (iv) we are in the process of considering your objection in relation to processing on the basis of legitimate interests.

Right to Object: You have the right to object to the processing of your personal information based on your legitimate interests or public interest. If this is done, we must provide compelling, legitimate grounds for the processing that overrides your interests, rights, and freedoms to proceed with processing your personal information.

Right to be Informed: You have the right to be informed about how your data is collected, processed, shared and stored.

Right of Access: You may request a copy of the personal information that we hold about you at any time by submitting a Data Subject Access Request (DSAR). The statutory deadline for fulfilling a DSAR request is 30 calendar days from our receipt of your request.

Right to Erasure: In certain circumstances, you can ask for your personal data to be erased from the records held by organisations. However, this is a qualified right; it is not absolute and may only apply in certain circumstances.

When may the right to erasure apply?

• When the personal data is no longer necessary for the purpose for which it was originally collected or processed for.
• If consent was the lawful basis for processing personal data and that consent has been withdrawn. My Wedding Competitions relies on consent to process personal data in very few circumstances.
• The Company is relying on legitimate interests as a legal basis for processing personal data, and an individual has exercised the right to object, and it has been determined that the Company has no overriding legitimate grounds to refuse that request.
• Personal data are being processed for direct marketing purposes e.g. a person’s name and email address, and the individual objects to that processing.
• There is legislation that requires that personal data are to be destroyed.

Right to Portability: Individuals have the right to get some of their personal data from an organisation in a way that is accessible and machine-readable, for example, as a CSV file. Associated with this, individuals also have the right to ask an organisation to transfer their personal data to another organisation.

However, the right to portability:

• only applies to personal data which a person has directly given to My Wedding Competitions in electronic form; and
• onward transfer will only be available where this is “technically feasible”.

Right to Rectification: If personal data is inaccurate, out of date, or incomplete, individuals have the right to correct, update or complete that data. Collectively, this is referred to as the right to rectification. Rectification may involve filling the gaps i.e. to have to have incomplete personal data completed – although this will depend on the purposes for the processing. This may involve adding a supplementary statement to the incomplete data to highlight any inaccuracy or claim thereof.

This right only applies to an individual’s own personal data; a person cannot seek the rectification of another person’s information.

Notification of data breaches: Upon discovering a data breach, we will investigate the incident and report it to the UK’s data protection regulator and yourself, if we deem it appropriate.

Complaints: You have the right, at any time, to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). However, we would appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance using the details below. Please provide us with as much information as you can about the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint.

Enquiries, Reports and Escalation

To enquire about My Wedding Competitions’ privacy policy or to report user privacy violations, you may contact our Data Protection Officer using the details in the Contact Us section of this privacy policy.

If we fail to resolve your concern to your satisfaction, you may also contact the Information Commissioner’s Office (ICO), the UK Data Protection regulator:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Tel: 0303 123 1113 (local rate)
Website: www.ico.org.uk

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

Customer Support
info@myweddingcompetitions.com